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Word: Add a separate list of appendices

May 1, 2019

Many years ago, I’d added a separate list of appendices in the front matter containing the table of contents (TOC), list of figures, list of tables etc. I’d forgotten how to do it, because these days almost every document I work on incorporates the appendix headings into the main TOC. However, I needed to do this for a new client, who had appendix placeholders in the document with no page numbering (the PDF’d appendices would be inserted later, so they only needed a heading page). Adding the appendix headings to the main TOC wasn’t an option because the main TOC has page numbers and you can’t tell some parts of the TOC to not have page numbers—you either have them for everything or for nothing, not for some and not others. So these appendix headings needed to go into a separate updateable and clickable list.

NOTE: You MUST be using a uniquely named style for your appendix headings, not Heading 1, etc. In the example below, the heading style for these level 1 appendix headings is ‘Appendix Heading’.

To add a new list of appendices to the front matter:

  1. Make sure you know the name of the style you use for the appendix headings.
  2. Go to the References tab > Captions group.
  3. Click Insert Table of Figures.
  4. On the Table of Figures dialog box, click Options.
  5. Select the style you use for the appendix headings from the styles list. In this example, the style is called Appendix Heading.
  6. Check the Style checkbox.
  7. Click OK to close the Table of Figures Options dialog box. (Ignore the web preview panel—it won’t show what you’ve chosen.)
  8. Optional: Clear the Show page numbers checkbox if you don’t want page numbers; leave it selected if you do.
  9. Click OK.
  10. If you already have a list of figures etc., you’ll be asked if you want to replace it. Click No.
  11. Your new list of appendices will be added to the front matter section.

To update your list:

  1. Click anywhere inside the list of appendices.
  2. Either:
    • Right-click and select Update Field, or
    • Go to the References tab > Captions group, then click Update Table.
  3. If asked, select the option to update the entire table.

 

4 comments

  1. there is no appendix option there


  2. Hi Sumra

    Do you have a specific style set for your appendix headings? See the note before the steps.

    –Rhonda


  3. Hello! There’s no option of Appendix Heading in Table of Figures Options.


  4. Hi Nikki

    ‘Appendix heading’ is the style I use for appendix headings — you may use a different style, in which case choose that style name. See the note before the steps.

    –Rhonda



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