With the holiday season upon us, I’m taking a short break from this blog. I’ll return early in the New Year.
Happy holidays, all!
With the holiday season upon us, I’m taking a short break from this blog. I’ll return early in the New Year.
Happy holidays, all!
As a native English speaker, I didn’t realize there was an order in which adjectives and adverbs are used to describe things. But it seems there’s a ‘Royal Order of Adjectives’, as nicely described by Jeanne Purdue on her blog: http://oilpatchwriting.wordpress.com/2010/12/22/the-royal-order-of-adjectives/, and also a ‘Royal Order of Adverbs’: http://oilpatchwriting.wordpress.com/2010/12/22/the-royal-order-of-adverbs/.
I can see this being very useful for those horrendous part names for equipment that I sometimes have to deal with.
Thanks Jeanne!
[Link last checked December 2010]
I’ve been testing a new Word 2007 template in preparation for a very large document that multiple authors are likely to work on during 2011. So I’m looking at all sorts of ways to save authors time so that their main task becomes writing the content, not fiddling with formatting, headers and footers etc. And a side benefit is to save me time during the many QA/editing/review cycles that I’m likely to be involved in.
One of the areas I’ve been investigating is the built-in document automation and Building Blocks in Word 2007. And while some of these features are very useful, I’ve come across an issue that I can’t fix. I’ve Googled the problem, but either I’m not using the correct search terms, or no-one else has come across this before.
I’d appreciate any help or suggestions that you can offer to fix this.
I’ll use the Table of Contents (TOC) as an example (the problem occurs with other insertions like this too).
If I insert one of the built-in Table of Contents from the References > Table of Contents tab, it goes in nicely. The default style for the TOC heading is TOC Heading.
Now, if I reference this TOC Heading style in a field using the StyleRef field code, I get a left arrow character inserted as part of the field in front of the Table of Contents text.
The left arrow is not part of the TOC heading, and it’s not in the field code (see screen shot below).
So where has it come from — and, more to the point, how do I get rid of it?
I’ve also seen this with other Building Blocks I’ve added, and those ones get an arrow before AND after the text. I abandoned using Building Blocks for the document title because of this as I wanted to use StyleRef fields for these elements in my headers.
I’ve created my own TOC and added my own TOC title manually to get around this issue. So much for using the built-in automation…
Has anyone got any ideas as to how I can get rid of these characters? I’d like to take advantage of the built-in automation and building blocks, but not if it makes a mess of my headers and footers.
[Links last checked December 2010]
Arrggh!
Yet ANOTHER message box that contains a question that can only elicit a Yes/No response, but instead has the options of OK and Cancel.
The OK isn’t so bad as it answers the question with an acceptable response: “Would you like to see a description of the updates that have been installed?”, “OK”. If I click OK, I expect to see the update descriptions, and I do.
But what does Cancel mean? “Would you like to see a description of the updates that have been installed?”, “Cancel”. That’s just a meaningless response option for this question.
A question like this should only have Yes/No response options.
And to compound the confusion about what to choose, there’s a second option in the message box: “Do not show this message again next time” Huh? Does OK/Cancel apply to this option too? And isn’t ‘again next time’ redundant? And this option contains a negative action (‘Do not show’), whereas the first question was phrased as a positive action. No wonder users get confused.
Maybe it would be better if the wording in this message box was something like:
Your updates were installed.
<check box> Show descriptions of these updates
<check box> Show this message next time updates are installed
OK / Cancel
That way the Yes/No responses are captured in the states of the check boxes, and the OK/Cancel options are valid.
User confusion can easily be avoided by using clear communication.
Some time back I took a quick look at Word 2007’s Citation and Bibliography styles. At the time, I was checking if the referencing style my client used was available, and if not, whether I could find something suitable and/or modify it. At that time I came across BibWord, but it all looked too hard.
Fast forward almost a year, and I got to investigate this function again as I may be working on a very large scientific report next year that will have multiple authors and potentially hundreds of references that those authors will have to cite. I wanted to see how hard it was to enter new references in Word 2007, whether I could modify a BibWord style that was close to what we require, and generally just put this Word 2007 function through its paces.
I must say I’ve been impressed with BibWord so far, and particularly impressed with the developer’s response to my many questions on their discussion forum about sharing references across multiple authors and multiple sections of the document.
However, I’m not as impressed with the Word 2007 functionality. At first glance it looks easy to use. But there are some serious usability issues with the dialog boxes that make it very cumbersome to use if you have a large list of references, references with particularly long titles, and references that include things like Acts of parliament or species names that typically take the opposite formatting of the title (e.g. if you have a title that contains a species name, you would italicize the main title but not the species name if you were entering the reference manually).
Here are some of the shortcomings I’ve found with the Manage Sources and Create Source dialog boxes, and the Insert Citation function in Word 2007. Most, if not all of these, should have been fixed prior to release as none of them are difficult fixes, in my opinion (I’m not a programmer, but I’ve been around enough programmers in software companies for the last 18+ years to have some understanding of what’s do-able and what’s not).
Bottom line:
With some real-life usability testing, I suspect most of these issues would have shown up to developers BEFORE they released this feature of Word 2007. I suspect that no-one tested it with hundreds of references (as would be used in a thesis or major scientific report) — if they had, they would have realized that it has severe limitations from a usability perspective.
Anyone know someone in the Microsoft Word team? If so, can you pass this blog post on to them.
See also:
[Links last checked May 2019]
As a member of a health, environment and safety (HES) team, I’m on the email distribution list for all reported incidents. Most are just your standard reports, but sometimes one comes into my Inbox that causes me to smile. While this incident and the potential back/coccyx injury to the person isn’t funny, I smiled at the way the consequences and actions were written up.
BTW, IP = injured person and ‘char’ should be ‘chair’.
I’ve recently found out that in Word you can’t start a bookmark’s name with a number. You can only use letters (upper, lower or mixed case) and underscores in the name, but you cannot start a bookmark’s name with an underscore.
So, you can have Name2 or Name_2 but not Name 2, 2_Name, _Name2, or 2Name.
I’ve known for a long time that you cannot use spaces or any other symbols (except the underscore) in a bookmark name.
So, you can have Name_2 but not Name-2, Name$2, Name@2, Name(2), Name=2 or anything else with a symbol that isn’t an underscore.
Does anyone know why Word is so precious about the acceptable characters in a bookmark’s name?
Here are the bookmark naming rules that I’ve figured out:
I’m testing setting up a template for a potentially very large Word document (hundreds of pages) that will be printed and bound. I want each section/chapter to start on a new, odd page, so I want to associate an odd page section break with my Heading 1 style.
Problem: You can’t do this in Word! You can easily insert a page break before a style, but not a section break. Go figure…
However, you can create a macro that will insert an odd page section break in front of your Heading 1 style. Please note: If you use the Heading 1 style for anything other than your new chapter/section heading, the odd page section break will apply to that too.
The macro below is modified from the one I found here: http://thedailyreviewer.com/windowsapps/view/inserting-a-section-break-before-each-heading-level-1-automatically-10694987
This macro inserts an odd page section break before a Heading 1 style.
Sub InsertOddPageSectionBreak() Dim rngDcm As Range Dim rngTmp As Range Set rngDcm = ActiveDocument.Range With rngDcm.Find .Style = "Heading 1" While .Execute rngDcm.Select ' for testing only Set rngTmp = rngDcm.Duplicate rngTmp.Collapse rngTmp.Select ' for testing too If Asc(rngTmp.Characters.First.Previous) <> 12 And _ Asc(rngTmp.Characters.First) <> 12 Then rngTmp.InsertBreak Type:=wdSectionBreakOddPage End If rngDcm.Collapse Direction:=wdCollapseEnd Wend End With End Sub
You can modify it to apply to any named style (replace Heading 1 in the quote marks with any other named style, and you can modify the type of break that’s inserted (e.g. change wdSectionBreakOddPage to wdSectionBreakNextPage).
Thanks to Helmet Weber (Microsoft Word MVP) whose macro pointed me in the right direction.
[Link last checked December 2010]
Sometime over the weekend (we were away), the Telstra shaping of our internet connection was removed! (see https://cybertext.wordpress.com/2010/08/20/telstra-bastards/ for details)
Interestingly, this seems to be exactly four months since it was introduced, so the claim by the woman at Telstra that it was ‘everyone on the same RIM exchange’ seems a little tenuous. Maybe everyone in our street — unless they’ve upgraded the RIM exchange itself. I doubt the exchange has been upgraded as Telstra’s responsibility for upgrading (as versus fixing broken infrastructure) is getting a little hazy with the NBN rollout.
Whatever. This morning my speedtest.net results were back up in the 5.5 Mbps download range, instead of the 2.5 Mbps we’ve been getting for the past four months. Upload speeds remain the same at around 0.2 Mbps.
I wonder if this shaping will be a regular occurrence? Four months on, four months off; or perhaps four months every year as they rotate the shaping around customers on the RIM exchange. I hope not!