Word: Change the gap between a footnote and the separator line
May 12, 2016When you insert a footnote in Word (References tab > Insert Footnote), by default it gets added to the bottom of the page along with a short line and an empty paragraph to separate it from the body of the text. The footnote separator line and the empty paragraph are styled as ‘Normal’, so if you’ve adjusted the paragraph spacing (leading) above and/or below in the style, you may get way more space than you need, as shown in the screenshot below.
It’s that empty paragraph that annoys a lot of people — it just adds unwanted space in front of the page’s footnotes, when there’s already a visual separator in the partial line. You can’t get rid of the the empty paragraph using normal deletion methods either. But you CAN get rid of it.
Here’s how:
- You must have at least one footnote in your document before you can do the steps below.
- You must be in Draft view to do this (View tab > Draft).
- Once you’re in Draft view, go to the References tab then click Show Notes.
- A mini Footnotes window opens at the bottom of the page:
- Change the Footnotes setting from All Footnotes to Footnote Separator.
- Now you can see the separator and the empty paragraph:
- Place your cursor at the end of separator line, then press Delete to remove the empty paragraph below.
- Click the X at the far right of the Footnotes mini window to close it.
- Change the view back Print Layout (View tab > Print Layout).
You’ve now got rid of that empty paragraph for ALL footnotes in your document.
Update August 2020: There’s quite a bit more you can do with styling this footnote area, according to this Office Watch article: https://office-watch.com/2020/delete-or-change-the-separator-line-for-footnotes-and-endnotes/
[Link last checked August 2020]
Good one, Rhonda – that space has been annoying me for years (well, for a long time, really!
Cheers
Charles
by Charles May 12, 2016 at 7:47 amVery helpful. Thanks. This explains things as clearly as I’ve seen.
by Tony Johnson December 7, 2017 at 3:47 amI would never have figured that out!! Thanks so much.
by JOJO January 4, 2018 at 8:23 amthank you
by Hu Fung Xian April 16, 2018 at 9:54 pmThank you, thank you!
by Chris June 6, 2018 at 2:58 amThank U so much!!! Really annoying space there.. and even though I consider myself quite a good user of “Word” I doubt to have figured this out by myself!
by Vakhtang Jokhadze June 13, 2018 at 2:02 amThank you very much. It is very helpful.
by Vu Van July 6, 2018 at 4:40 pmThanks so much for showing me how to access the style for footnotes! It wasn’t an extra line space, but rather the “leading” of the style format, as you indicated. So once I highlighted the separator line, I went to the “home” tab and “removed space after line”. That butts up the citation as it should be.
by brekabreya July 11, 2018 at 3:24 amTHANK YOU. THANK YOU. THANK YOU.
by Rolo August 9, 2018 at 3:23 amOh, THANK YOU!!!!
by The Assistant August 31, 2018 at 1:37 amThank you so much! Great detailed instructions!
by Monika Lemp August 31, 2018 at 1:55 amTHANK YOU!!!!!!!!!!!!!!!
by Sonya Keller September 15, 2018 at 5:40 amVery much appreciate this easy to follow instructions. My problem was solved. Right on point.
by Ngozi October 12, 2018 at 12:29 amThank You
by Aaron November 28, 2018 at 1:14 amThank you…I would not have been able to fix this bug in a major proposal we are submitting today without this help.
by Zac November 28, 2018 at 8:34 pmCan you set the new format as default in a document template so that anyone adding a footnote in that document will not have to change it each time?
by Glenys January 8, 2019 at 9:57 amHi Glenys
Yes, you should be able to set this in your template and it should save for future docs created from that template (not existing docs associated with it, though).
–Rhonda
by Rhonda January 8, 2019 at 4:30 pmWhereas I would like to complain about why there is an empty line to begin with, at least there is a way to remove it. Thank you for providing the instructions on how to do so!
by Schof February 22, 2019 at 4:34 amRhonda, you are a genius! I’ve been struggling with that for hours.
by Dan March 17, 2019 at 4:50 amWhere do I send your pay raise?
Hi Dan
Glad I could help! There’s a ‘Donate’ button on each page — top right if you’re on a desktop, below if you’re on a small device.
–Rhonda
by Rhonda March 17, 2019 at 6:03 amThis is awesome. Thanks so much.
by Ivinho June 18, 2019 at 6:40 pmThank you!! Easy fix and clear explanation.
by Lysette July 6, 2019 at 12:02 amWonderful, thank you for the clear instructions, looking better already.
by Sandra Kearney November 18, 2019 at 1:34 pmOMG! I fancy myself a pseudo-expert in Word, but this is one thing that has eluded me for years. Most hidden Word “features” I can tease out myself but this was absolutely necessary help. Thank you! This is brilliant. I’ll have to spend a bit more time in the Draft view mode – I didn’t realize it would be the only window into some functionality. Brilliant of you!
by Scott Stratton April 16, 2020 at 3:35 amBless you! Thank you
by Christopher May 7, 2020 at 12:55 pmPerfect, just awesome.
by Camilo Barrero May 27, 2020 at 12:48 amYou are the best. So simple!
by syndia August 11, 2020 at 9:50 pmThank you so much!! After so long I was able to solve it really quickly. And it was sooo simple!
by Camila Cruz September 1, 2020 at 4:53 amThank you so much! It’s really helpful!!!!
by Dương February 25, 2021 at 2:21 amThank you very much! very well done
by Mng April 22, 2021 at 11:47 amThanks very much. I spent several hours searching in vain within Word 365 and Microsoft’s “help” pages and nothing. I made a small donation in appreciation.
by David Feldman April 30, 2021 at 6:28 amArgh!! I have a space between two footnotes in my PhD, and this doesn’t work for me! Any other suggestions?
by Maulfry July 13, 2021 at 4:34 pmYou are god.
by GC October 6, 2021 at 2:01 pmwoohoo! Thank you!
by Eri October 23, 2021 at 1:05 amWow! very helpful!! Thank you for the tips.
by Parshuram Bishwakarma July 22, 2022 at 5:18 pmBrilliant!
by Martin April 14, 2023 at 11:34 pmThis is so helpful. Thank you!
by Caroline Birch June 19, 2023 at 8:34 am