h1

Word: Table or table row goes to next page

September 18, 2014

Based on a  writing tip I wrote for my work colleagues.

********************

Sometimes a table or a table row can shift to a new page and you don’t know why or how to get it back. There are several possible reasons a table or table row might do this, and several ways to get the table or row back to where you want it.

Table rows

There are three main reasons for a table row to start on a new page:

  • Table setting for ‘Allow row to break across pages’: Select the table row, right-click and select Table properties. Go to the Row tab, and see if Allow row to break across pages is checked or not. If it’s not, a row with a lot of information will start on a new page instead of splitting across the page break.

table_rows2014_03

  •  Paragraph setting for forcing a row to remain with the following row or paragraph: Select the first table row that’s on the new page, go to the Home tab, and click the tiny little arrow icon in the bottom right corner of the Paragraph group (see image below) to open the Paragraph dialog box. Go to the Line and Page Breaks tab and see if Keep with next and/or Keep lines together are checked. If so, that means that the row you selected is set to stay with the following paragraph, whether that’s another row or a normal paragraph.

 

  •  Paragraph setting for forcing a row onto a new page: Select the first table row that’s on the new page, go to the Home tab, and click the tiny little arrow icon in the bottom right corner of the Paragraph group to open the Paragraph dialog box. Go to the Line and Page Breaks tab and see if Page break before is checked. If so, that’s what’s forcing the row to the next page.

table_rows2014_01

table_rows2014_02

Entire table

 

Now, what about tables starting on a new page when they probably shouldn’t? Again, there are several reasons for this occurring:

  • Hard page break or empty lines (paragraphs) inserted in front of the table: Delete the page break and/or empty paragraphs and see if the table moves back.

 

  • ‘Section break (Next page)’ inserted in front of the table: BEWARE! Deleting section breaks can mess up page orientation and/or headers/footer. If you do delete a section break, check that nothing else was changed on the pages on front of the table AND after it (check the page orientation and headers/footers); if it all goes pear-shaped, immediately undo the deletion of the section break.

 

  • Paragraph setting for forcing the header row onto a new page: Select the first table row that’s on the new page, go to the Home tab, and click the tiny little arrow icon in the bottom right corner of the Paragraph group to open the Paragraph dialog box. Go to the Line and Page Breaks tab and see if Page break before is checked. If so, that’s what’s forcing the row to the next page.

 

  • Paragraph setting for forcing one or more rows to remain with the following row or paragraph: Select the entire table, go to the Home tab, and click the tiny little arrow icon in the bottom right corner of the Paragraph group to open the Paragraph dialog box. Go to the Line and Page Breaks tab and see if Keep with next and/or Keep lines together are checked. If so, that means that table is set to stay with the following paragraph. If either of these check boxes is shaded, it means some of the rows are set to ‘Keep with next’ and/or ‘Keep lines together’ so click the check boxes until they are clear.

 

One way to check if there’s a paragraph setting that’s controlling the table row(s) is to have your formatting marks turned on and look for a little black square at the far left of a table’s row(s). That black square indicates that a paragraph setting (not a table setting) applies to the row(s). For more details on turning on your formatting marks and the black square, see:

table_rows2014_04

[Links last checked September 2014]

31 comments

  1. You may also need to select the row that won’t break, right click, and click on the “Row” tab. De-select the “Specify Height” box.


  2. Thank you so much.. very useful… :)


  3. Thank you, Thank you !! Very Useful.


  4. One more to check if all above fails. Mark table, go to “table properties”, select “Table” tab and alignment “Center” and text wrapping “None”. All of a sudden everythign works, both header row repeats, row break across pages and so on. I had no control of the table before I did this.

    Why the hell has MS put these bugs into this Word version?


  5. Outstanding tip thanks Joergen, my table has been driving me to distraction. That bug seems to happen more with tables created from the table styles gallery. The text wrapping setting fixed it.


  6. Joergen is my hero!


  7. Thanks for the tip. It solved my problem.


  8. Just fixed it! It was the paragraph Keep settings (mentioned in the article), but to get rid of them, I had to select the entire table and then check the Paragraph formatting, rather than selecting text within the table. Yay!


  9. Once again, your tip has solved my problem. Thanks!


  10. Thanks for taking time to write this. It helped me a lot to fix formatting issues in my document. Keep up the good work.


  11. I’ve had problems with this for years. Thank You!


  12. tks jorgon that was the fixer


  13. Had to go to the primary Table Properties, click on Row tab and uncheck the Repeat as header row at the top of each page before the header row would appear on the next page. This caused all of the rows to default to be repeated. Not sure why this would be made available on the primary table as you would never have all of the rows repeat – at least not for what I can see a reason to have them repeated.


  14. Excellent. The paragraph option with Keep Lines with Next was the problem thanks..


  15. Joergen is also my hero. This is nuts. 45 minutes of my life I’ll never get back.


  16. Thank you so much for this! Problem solved in a few minutes!!


  17. Thank you very much. Very helpful


  18. i’ve tried everything, even joergen’s tip. nothing works. i work in “reveal codes” or whatever it’s called in Word all day long and know Word very well, so it’s not like i’m confused. this is bizarre. this damn table’s rows will not split across pages. sigh. any other “if all else fails” tips???


  19. addendum: success. after fiddling with this godforsaken table for over an hour, i finally found a fix which has seemingly nothing to do with ANY suggested fix i found online: i had to unclick the “link to previous” option in the header for the page containing the dumb table (which header actually began several pages prior to the table).

    it’s worth noting/complaining that the “link to previous” option for a header has created many headaches in highly formatted documents for me. i don’t see the connection with tables in this case, but oh well. it worked.


  20. Thank you! My major assignment now looks a bit more professional.


  21. Thanks Joergen! That worked. What a ridiculous MS Word Bug (Have no idea how you came across solution as it seems so unrelated!).


  22. This has been very helpful! Thank you


  23. This was very helpful on got me on the right track!

    I would like to add that, in my case, my entire table shifted to an entirely new page as soon as it had too many rows to fit on one page. I also wanted my header row to repeat, but it was not repeating. I had to select my table, go to “table properties,” then the “table” tab, then under “text wrapping,” I had to select “none.” This immediately shifted my table back to page one, with the overflow on page two containing the repeating header – just like I wanted.

    Thanks!


  24. Thank you so much. Very helpful.


  25. None of the recommendations has solved the problem.


  26. Jane’s note above about going to table properties, clicking on row tab and making sure “specify height” is not checked for any of the rows is worth trying if none of these tips work. This is what solved my issue.


  27. Repeat Header Rows can also cause this behaviour – if none of the above is working try cycling this setting off and back on. Worked for me.


  28. In my case the table was followed by a section break (next page). Deleting the section break solved the problem.


  29. Jorgan is a genius! Thank you for that tip.


  30. If you go into table properties and change to text wrapping AROUND instead of IN FRONT it finally works!!!!!!!!


  31. You frickin’ rock mate! You made my day :)



Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: