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Word: Update all fields in a document

September 7, 2022

I thought I’d blogged about this years again, but apparently not!

If you need to update all the fields in your document, there’s a quick way to do it in Word for Windows:

  1. Turn OFF Track Changes.
  2. Check again that Track Changes is OFF (yes, I put this in twice because if track changes is on, you can get all sorts of problems).
  3. Go to File > Print, but DO NOT print anything. This puts the document into Print Preview mode, and doing that automatically updates most of the fields ready for printing.
  4. Click the back button to return to the document.

Most of the fields in all parts of the document will have updated, except perhaps the table of contents, list of tables and list of figures—update these manually.

Now check for and resolve any errors—search for Error! and if you use section numbering, search also for Section 0 (or Chapter 0 or Part 0, however you cross-reference the sections/chapters/parts in your document). Reassign the correct cross-reference for those that are broken. A broken cross-reference typically means that the section number, table, figure, or appendix no longer exists—if it has just moved, the number should have updated.

One comment

  1. […] The official blog of CyberText Consulting – technical communication specialists « Word: Update all fields in a document […]



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