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Word: Find and replace a custom font colour

March 30, 2019

If you’ve used a custom colour for quite a bit of text in your document and want to replace it with another custom colour, you have two options:

  • If the colour is part of a style, modify the font colour in the style’s settings—this should change all instances immediately. I won’t discuss this further.
  • If the colour has been applied manually (i.e. not part of a style), then you’ll need to do a find and replace to find all instances of colour A and replace them with colour B.

Here’s how to change a manually applied custom colour using find and replace:

  1. Open the Find and Replace dialog (Ctrl+H).
  2. Make sure the cursor is in the Find field.
  3. Click More.
  4. Click Format.
  5. Choose Font.
  6. Click the drop-down arrow for Font Color.
  7. Click More Colors.
  8. Enter the RGB values you want to find (e.g. 255, 51, 153).
  9. Click OK. The text under the Find field should show the RGB values you selected; for example: Font Color: Custom Color (RGB(255,51,153)).
  10. Place your cursor in the Replace field.
  11. Repeat Steps 4 to 7.
  12. Enter the RGB values you want to use for the replace (e.g. 230, 131, 76).
  13. Click OK. The text under the Find field should show the RGB values you selected; for example: Font Color: Custom Color (RGB(230,131,76)).
  14. Click Find Next, then click Replace for the first one found.
  15. Repeat Step 14 until all are found, or, if you are confident that you won’t mess up anything else, click Replace All.

 

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