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Word: Print Comments only

November 14, 2017

You can print comments and track changes with a document easily enough, but what if you JUST want to print the comments in a Word document?

It’s a bit fiddly, but it can be done. Here’s how:

  1. Open the Word document that has comments.
  2. Go to the Review tab.
  3. Click the drop-down arrow next to the Show markup button.
  4. Turn off everything except Comments. You can only turn them off one at a time, so you’ll have to do the previous step and this one several times to turn off all the options except Comments. When you’re finished, only Comments should have a check mark next to it.
  5. Go to File > Print.
  6. Under Settings, the default to Print all pages. You don’t want that, so click the drop-down next to those words.
  7. Select List of Markup. Note: The Print Markup option at the bottom of the list should be ticked; if it’s not, select it too.
  8. Choose your printer as you normally, then click Print.

If you want to print out just one reviewer’s comments, repeat the steps above. When you get to Step 4, follow those instructions and then select Specific people from the Show Markup list and choose the person or people whose comments you want to print. Once you’ve done that, continue on from Step 5 above.

NOTE: I couldn’t find how to print just the comments in a Word document converted to PDF. Adobe Acrobat doesn’t recognise Word’s comments as comments, only its own.

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