PowerPoint: Link to a specific place in a Word documentMarch 14, 2016
I’m doing a presentation at a conference later this month. As I’m a Windows and Microsoft Office user, the presentation will be in PowerPoint, but I’ll be demonstrating some things in Microsoft Word.
I know how to create a link to my example Word document (see Create a standard hyperlink to a Word document below), but I want to link to a specific place in the document. In PowerPoint 2013, a standard link to a Word document opens the document at the top of the first page — every time. At various stages in my presentation, I want it to open to specific places so I can demonstrate the function I’m talking about and not waste time scrolling to that location.
Off to the internet, where after quite a bit of searching I found an answer for another application, but it works beautifully for my circumstances with Word and PowerPoint too.
Before you start
- I strongly recommend that you put the Word document into the same folder as the PowerPoint presentation. That way, you just move the whole folder to your thumb drive/laptop and the two documents will maintain their links.
- If you want to use an image for the link (e.g. the word ‘Demo’ in a starburst shape), either create it outside PowerPoint, or insert a PowerPoint shape (Insert > Shapes) on one slide and style it how you want (outline and fill color, shadow, etc.) — you can then copy that shape to other slides and change the hyperlink destination as required.
Create a standard hyperlink to a Word document
Note: This standard hyperlink will only open your Word document at the beginning. To open to a specific place, do the steps below AND all the steps in the Link to a specific place… subsection.
- Open your PowerPoint presentation and go to the slide where you want to add the link.
- Optional: Insert an image for the link (see Before your Start above), then select it.
- On the Insert tab, click Hyperlink.
- Link to: Existing File or Web Page
- Look in: Current Folder (see Before you start above)
- Select the Word document you want to link to from the folder — the file name goes into the Address field.
- Click OK.
- Test your presentation to make sure the link works as you expect.
Link to a specific place in the Word document
- Open the Word document you want to link to.
- Insert your cursor where you want it to open.
- On the Word ribbon, go to the Insert tab, then click Bookmark.
- Type a name for the bookmark — no spaces, no punctuation characters (e.g. DemoPassive). (Hint: Copy this name as you’ll use it in step 8 and it must be exact.)
- Click Add.
- Save the Word document.
- Open the PowerPoint presentation and add a hyperlink to the Word document (as per steps 1 to 5 in the Create a standard hyperlink to a Word document above).
- At the end of the file name, add a hash symbol followed immediately by the bookmark name you added at step 4 (e.g. <filename.docx>#DemoPassive). DO NOT add any spaces and make sure the bookmark name is exactly as you typed in step 4; if you copied it at step 4, paste it after the hash symbol.
- Click OK to save the hyperlink.
- Save your PowerPoint presentation.
- If you need to add links to other specific places in the Word document in other slides, repeat the steps above for each new location. (Hint: If you want to use the same location for different slides, copy the hyperlinked image to those other slides.)
- Test your presentation to make sure the links work as you expect.
- Add a PowerPoint slide to a Word document: http://office-watch.com/2016/powerpoint-slides-in-word-documents/
[Link last checked June 2016]