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PowerPoint: Link to a specific place in a Word document

March 14, 2016

I’m doing a presentation at a conference later this month. As I’m a Windows and Microsoft Office user, the presentation will be in PowerPoint, but I’ll be demonstrating some things in Microsoft Word.

I know how to create a link to my example Word document (see Create a standard hyperlink to a Word document below), but I want to link to a specific place in the document. In PowerPoint 2013, a standard link to a Word document opens the document at the top of the first page — every time. At various stages in my presentation, I want it to open to specific places so I can demonstrate the function I’m talking about and not waste time scrolling to that location.

Off to the internet, where after quite a bit of searching I found an answer for another application, but it works beautifully for my circumstances with Word and PowerPoint too.

Before you start

  • I strongly recommend that you put the Word document into the same folder as the PowerPoint presentation. That way, you just move the whole folder to your thumb drive/laptop and the two documents will maintain their links.
  • If you want to use an image for the link (e.g. the word ‘Demo’ in a starburst shape), either create it outside PowerPoint, or insert a PowerPoint shape (Insert > Shapes) on one slide and style it how you want (outline and fill color, shadow, etc.) — you can then copy that shape to other slides and change the hyperlink destination as required.

Create a standard hyperlink to a Word document

Note: This standard hyperlink will only open your Word document at the beginning. To open to a specific place, do the steps below AND all the steps in the Link to a specific place… subsection.

  1. Open your PowerPoint presentation and go to the slide where you want to add the link.
  2. Optional: Insert an image for the link (see Before your Start above), then select it.
  3. On the Insert tab, click Hyperlink.
  4. Settings:
    • Link to: Existing File or Web Page
    • Look in: Current Folder (see Before you start above)
  5. Select the Word document you want to link to from the folder — the file name goes into the Address field.
  6. Click OK.
  7. Test your presentation to make sure the link works as you expect.

word_ppt01

Link to a specific place in the Word document

  1. Open the Word document you want to link to.
  2. Insert your cursor where you want it to open.
  3. On the Word ribbon, go to the Insert tab, then click Bookmark.
  4. Type a name for the bookmark — no spaces, no punctuation characters (e.g. DemoPassive). (Hint: Copy this name as you’ll use it in step 8 and it must be exact.)
  5. Click Add.
    word_ppt02
  6. Save the Word document.
  7. Open the PowerPoint presentation and add a hyperlink to the Word document (as per steps 1 to 5 in the Create a standard hyperlink to a Word document above).
  8. At the end of the file name, add a hash symbol followed immediately by the bookmark name you added at step 4 (e.g. <filename.docx>#DemoPassive). DO NOT add any spaces and make sure the bookmark name is exactly as you typed in step 4; if you copied it at step 4, paste it after the hash symbol.word_ppt03
  9. Click OK to save the hyperlink.
  10. Save your PowerPoint presentation.
  11. If you need to add links to other specific places in the Word document in other slides, repeat the steps above for each new location. (Hint: If you want to use the same location for different slides, copy the hyperlinked image to those other slides.)
  12. Test your presentation to make sure the links work as you expect.

Related

[Link last checked June 2016]

8 comments

  1. Thanks man! Worked as smooth as butter!

    Cheerrs!!! Thumbs Up!!!!!


  2. thanks


  3. its awesome, u are too good. i have tried and it was good


  4. i was looking for it / remaining info for me also about hot to link in specific page on pdf file using foxtrit programe not pdf adope acrobat

    mny thks for your effort


  5. But the presentation location is on one system. Will it get opened on some other system.


  6. Hi shikha

    At the ‘Look in’ step in the first set of steps above, change the location to another folder either on the same machine or on the network. That should work.

    Or, if you send the presentation to another person, make sure you also send the Word document, and get the other person to put the files in the same folder. It should work if you use a relative path to the Word doc, but as I’ve never tried this, I can’t guarantee it. Try it.

    –Rhonda


  7. does this linking get lost once we close both the documents?


  8. Hi Priya

    No, it remains. However, if you move the documents to different folders, you’ll need to check the links again as they will likely have broken. And if you remove the bookmark from the Word document, the link to that specific place won’t work.

    –Rhonda



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