Word: Adding a list of tables, figures for a section

June 30, 2014

Following on from the instructions I wrote for adding a mini TOC to a section in Word, I found a way to also add a mini list of tables and figures for the tables and figures in a specific section. It requires that you’ve assigned a unique bookmark name for each section, as described in the earlier article, so make sure you do that first.

Once you’ve assigned a bookmark to each section (e.g. Section01, Section02, Section03, etc.), you can add your lists of tables and figures at the beginning of the section based on that bookmark.

The field codes you’ll use are:

  • For a list of tables in the section: TOC \h \z \c “Table” \b SectionXX
  • For a list of figures in the section: TOC \h \z \c “Figure” \b SectionXX

where SectionXX is the bookmark name for the section.

I had to figure this out for an 880-page Word document with some 18 sections and hundreds of tables and figures. The client wanted a consolidated main TOC at the beginning and a mini TOC and list of tables and figures for each section at the beginning of each section. It worked well! And as a bonus, all these lists were clickable links in the resulting PDF.

The only downside is that whenever you update all fields in the document, you’ll get asked to update many tables of contents and lists of figures too — I think I had to select ‘update entire’ and click OK about 50 times! But it was a small price to pay for meeting the client’s expectations.


Just the tables and figures for Section 5

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