Word: Assign a macro to an icon on the QAT

February 3, 2014

I thought I’d written about how to do this ages ago, but it seems not.

You can add an icon to the Quick Access Toolbar (QAT) for any macro you use regularly. Here’s how:

  1. Click the drop-down arrow at the far right of your QAT.
  2. Select More Commands from the drop-down menu.
  3. On the Customize the Quick Access Toolbar screen, select Macros from the Choose commands from list.
  4. Select the name of the macro you want to add from the list on the left — it will have an odd name and likely have all sorts of weird naming stuff in front of the actual macro’s name.
  5. Click Add. The name of the macro is added to the list on the right.qat_macro03
  6. Optional: Use the arrow icons on the far right of the list to move the macro where you want it on your QAT.
  7. I suggest you change the weirdly named macro, so click Modify (below the list on the right).
  8. On the Modify Button window, change the Display name to a name that you’ll recognize.


  9. Optional: Select an image for your new QAT icon.
  10. Click OK to close the Modify Button window.
  11. Click OK again to close the Word Options window.
  12. Your new icon for your macro is added to your QAT — if you hover over the icon, the tooltip will show the new name you gave it in step 8.

One comment

  1. […] The official newsletter/blog of CyberText Consulting – technical communication specialists « Word: Assign a macro to an icon on the QAT […]

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