Word 2010: Keyboard shortcut to paste unformatted textNovember 21, 2012
In Word 2003 and 2007, you couldn’t easily paste copied text as unformatted text. You either had to go through several clicks in the the menus, or set up a macro and assign a keyboard shortcut to it (see this blog post for how to do this in Word 2003/2007: https://cybertext.wordpress.com/2009/07/02/word-keyboard-shortcut-to-paste-unformatted-text/).
However, in Word 2010 you don’t have to do any of that as there’s a quick and easy way to paste as unformatted text using the keyboard. Laura alerted me to it in her 13 November 2012 comment on the Word 2003/2007 post above, and, with some more help a few days later from Xuberi, I finally got it!
To paste copied text as unformatted text in Word 2010 using the keyboard:
- Press Ctrl+v to copy the text into your document.
- Press and then release Ctrl to activate the Paste Options icon.
- Press t to select the ‘Text only’ option (pressing t is a separate action to pressing Ctrl in step 2 — DO NOT press them together otherwise it won’t work).
More detailed explanation:
What happens in Word 2010 when you press Ctrl+v (Step 1) is that you get the Paste Options icon, and it has (Ctrl) next to it, indicating that the Ctrl key activates the options (you don’t get this in Word 2003 or 2007):
So when you press and release Ctrl (step 2 above), the Paste Options display:
Now you press the key for the paste option you want — hover over each option’s icon to see which key activates it:
The keyboard options are:
- H — Use destination theme
- K — Keep source formatting
- M — Merge formatting
- T — Keep text only (the unformatted text option).
- How to paste as unformatted text in Word 2003/2007: https://cybertext.wordpress.com/2009/07/02/word-keyboard-shortcut-to-paste-unformatted-text/
- Office 2010: Paste options button not displaying: https://cybertext.wordpress.com/2012/04/12/office-2010-paste-options-button-not-displaying/
[Links last checked November 2012]