Outlook: Globally change Country/Region for contacts

October 10, 2012

I have close to 900 contacts in my Outlook address book. When I was in the By Location view, I’d noticed that some address formats weren’t quite right so I started to fix the entries individually. That was fine for the early parts of the address, but I had some 650 contacts in Australia, some 160 in the US, and smaller numbers for other countries. Many of them just needed a country added, or ‘USA’ changed to United States of America (the drop-down value in the country list).

Doing it one at a time was getting painful!

So I did a quick search on the internet and after plowing through a lot of sites that weren’t relevant, I found the solution at Slipstick, a terrific resource for all things Outlook: http://www.slipstick.com/outlook/contacts/keep-outlook-from-putting-the-wrong-country-in-new-addresses/

In essence, you show your contacts in the By Location view, sort by Country/Region, then right click on the Country/Region header and select Group by this field. Make sure that at least one address in each contact group has the correct country.

Then select and drag those without a country or with the wrong country onto the group that already has the country. Each one changes instantly!

I was very happy as I just saved a HEAP of time.

Thanks Slipstick!

See also:

[Links last checked October 2012]

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