Word: Lesser known keyboard shortcutsSeptember 20, 2012
There are likely hundreds of keyboard shortcuts built into Word, most of which you’ll never need to know.
Committing a few keyboard shortcuts to memory will end up saving you a lot of time when you’re writing or reviewing documents. Keyboard shortcuts mean you just press two or more keys at the same time and the action is performed. You don’t have to hunt around on the ribbons with your mouse then click four or five times to do what you need to do. Over the life of a document, you can save many hours by using the keyboard instead of the mouse.
Many Microsoft Word keyboard shortcuts may be familiar to you (e.g. Ctrl+s to save, Ctrl+c to copy, Ctrl+v to paste, Ctrl+f to find, Ctrl+z to undo, etc.). But here’s a list of some that aren’t so familiar that you may find useful when writing or reviewing documents (NOTE: Don’t type the plus sign!).
|Ctrl+Shift+=||Superscripts the selected text|
|Ctrl+=||Subscripts the selected text|
|Ctrl+Alt+m||Inserts a comment box|
|Ctrl+Shift+e||Toggles track changes on and off|
|Ctrl+Tab||Inserts a tab within a table cell|
|Ctrl+Shift+spacebar||Inserts a nonbreaking space to keep things together that must stay together; e.g. to keep a value and its unit of measure together and stop them splitting at the end of a line|
|Alt+0150 (numeric keypad ONLY)||Inserts an en dash|
|Alt+0151 (numeric keypad ONLY)||Inserts an em dash|
|Shift+F3||Toggles the case of the selected text between upper, mixed, and lower case|
|F4||Repeats the IMMEDIATE last action|
[Links last checked September 2012; based on a Writing Tip I wrote for my work colleagues]