Fixing some table of contents update issues

June 20, 2012

(adapted from a ‘Writing Tip’ email I recently sent to work colleagues [Word 2007 environment])


Bottom line: Before releasing your document, turn off Track Changes then update the Table of Contents, List of Tables, and List of Figures so that they reflect the current headings, captions, and page numbers.

Some recent questions from my authors have related to updating the Table of Contents (TOC), List of Tables (LOT), and List of Figures (LOF), common things that can go wrong when doing so, and how to fix them.

1. Why does my Table of Contents look a mess?

In this example, the TOC entries are all in red and there’s a change bar to the right of the TOC. There’s also a deleted TOC below the inserted TOC. How did it get like this? You had Track Changes turned on when you updated the TOC.

To fix it, turn off Track Changes (Review tab), then update the TOC again (see below for how).

That’s it! Super easy with an immediate reduction in stress related to things going wrong with your document just before your deadline ;-)

2. Why aren’t the things I’ve added, changed or deleted reflected in the TOC/LOT/LOF?

The second issue relates to why the new tables/figures, sections etc. that you’ve added to the document aren’t appearing in the TOC/LOT/LOF, or why your changes or deletions aren’t reflected in the TOC/LOT/LOF. Typically, the reason is that you’ve forgotten to update the TOC/LOT/LOF – these lists don’t update automatically. There are several ways you can update these lists, but the safest way that seems to work properly every time, is to use the ‘Update Table’ buttons on the References tab in Word.

To update a TOC:

  1. Turn off Track Changes.
  2. Click anywhere inside the TOC.
  3. Go to the References tab.
  4. Go to the far left of that tab, and click the Update Table button in the Table of Contents group.
  5. If asked, select the option to Update entire table and click OK.

To update a LOT:

  1. Turn off Track Changes.
  2. Click anywhere inside the List of Tables.
  3. Go to the References tab.
  4. Go to the middle of that tab, and click the Update Table button in the Captions group.
  5. If asked, select the option to Update entire table and click OK.

To update a LOF: Same procedure as for updating a LOT, but for step 2, you click anywhere inside the List of Figures first.

3. Why aren’t all my tables/figures listed even though I’ve updated the lists using the methods above?

This issue invariably relates to Track Changes. If you’ve inserted or deleted a table or figure, then it’s possible that the table or figure caption won’t get listed in the LOT/LOF. Dealing with the table/figure Track Changes by accepting/rejecting them usually sorts this out. After accepting/rejecting the change, update the LOT/LOF and all should be well again. I haven’t found any other way of solving this one.

4. I get an ‘Error! Reference not found’ message in the TOC/LOT/LOF instead of a page number.

I’m not sure what causes this, but turning off Track Changes and updating the TOC/LOT/LOF should fix it.


  1. Hi,

    I was able to make a macro that updates the table of contents and check for the bookmark errors. Don’t have it at home. Will post tomorrow.

  2. Sub XREF_CHECK()

    ‘ XREF_CHECK Macro

    ActiveWindow.ActivePane.VerticalPercentScrolled = 0
    With ActiveDocument.Bookmarks
    .DefaultSorting = wdSortByName
    .ShowHidden = True
    End With
    ActiveWindow.ActivePane.VerticalPercentScrolled = 56
    With Selection.Find
    .Text = “Reference source not found”
    .Replacement.Text = “”
    .Forward = True
    .Wrap = wdFindContinue
    .Format = False
    .MatchCase = False
    .MatchWholeWord = False
    .MatchWildcards = False
    .MatchSoundsLike = False
    .MatchAllWordForms = False
    End With
    End Sub

  3. I assigned that macro to the Alt u keystroke for update – I run it before publishing my doc.


  4. Thanks for sharing your macro, Joan.


  5. In earlier versions of Word (up to 2003) I seem to remember selecting the whole document (Ctrl-A) and pressing the Function Key F9. Does this still work in Office 2010?

  6. They broke Ctrl A in WORD 2007..don’t know about 2010.

    You can add the command to the Quick Access bar – but it is still click function :-(

  7. Thanks Joan. Another innovative and amazing product update :-). I have used Word 2007 and I thought it worked but 2010 I have not used in earnest. The lack of vertical space on my laptop for the ribbon interface has persuaded me to keep Office 2003 for the time being.

  8. Hi Stephen and Joan

    Ctrl+A (select the entire document) then F9 (update all fields) still works in Word 2007 and Word 2010 for me. I’ve not encountered any issues with it, so if it’s not working for you, perhaps that key combination (Ctrl+A) has been assigned to another action, such as a custom macro?

    The reason I didn’t suggest Ctrl+A/F9 to my colleagues (as above) is that it doesn’t always update everything in our documents because we also have a custom ‘update field’ macro, which only updates the TOC/LOT/LOF the first time it’s used.


  9. Hi Stephen

    You can minimize the ribbon in Word 2007/Word 2010 to get it out of the way and give you some extra screen ‘real estate’.

    There are two methods:
    * right-click anywhere in the ribbon and select ‘Minimize the ribbon’, OR
    * double-click on any ribbon tab (NOT the ribbon — the tab for that ribbon)

    To maximize it again, just click the tab you want. To minimize it again, click the tab again.

    To turn off the minimize function, right-click anywhere in the ribbon and select the checked ‘Minimize the ribbon’.


  10. Thanks Rhonda – while using Word 2007 at a client site I also downloaded ‘Classic UI.dotm’ which changes the interface to that of Word 2003. It worked but I continued to use the standard 2007 interface. Well I did have two 22″ screens to work with so the vertical space mattered much less.
    On my own PCs I have continued with Office 2003 rather than pay for an ‘upgrade’, the interface being the main feature, I might have to switch on and off.
    If I must update to save conversion times for a remote working project using complex dotx files, I would charge it as a project cost. Otherwise I see no added value; nor do I in Windows 7 Professional – it feels like Vista 1.5 Beta but I must stop moaning here :-).

  11. Hi Stephen

    I was/am quite unimpressed with Vista (still have it on a laptop), but recently I got a new PC with Windows 7 on it. I am quite impressed with Windows 7, and don’t regret my decision to go from XP to Windows 7 at all.

    Likewise, moving from Word 2003 to 2007 was initially difficult (“where did everything go?’), but I’m quite used to it now and find 2003 very clunky. 2007 to 2010 is almost the same, so there’s no new learning curve there.


  12. I agree it is easy to get used to v2007 and the slightly better v2010 (welcome back File menu) – I wrote a 300+ page call for tender in v2007. I guess it is just a cost for hardly any additional function – so I am miserly :-). Re Windows 7 the main irritant for me is the behaviour of Windows Explorer – but sorry, this is off topic. (I appreciate your blog and comments – thanks).

  13. Hi Rhonda,
    Many thanks for your extremely useful blog, which is written in a language that I can understand. It provides solutions I can apply without having to learn how to program or create macros. I have just managed to fix the infamous ‘Jason tab’ in my Table of Contents (mine was splitting entries over lines) thanks to your advice.

    However, I have another problem, for which I don’t seem to be able to find a solution. The TOC duplicates the word ‘Contents’ as the first TOC page entry.

    When I applied numbered headings to the style (Word 2007) as requested by the client, the ‘Table of Contents’ heading was automatically numbered ‘1’. I changed the numbering to ‘0’ and removed the words ‘Table of’.

    However, that seems to have generated the duplication. I have tried to change the TOC headings, but to no avail. Do you perhaps have a solution?

    Thank you in advance, Felicity

  14. Hi Felicity

    The reason you’re getting the ‘Contents’ heading listed in the TOC list is that is has a Heading 1 style (or similar) applied to it. If the TOC is set to pick up Heading 1s (as it is by default), then it’s going to pick up every Heading 1 whether it has outline numbers or not.

    There are two solutions — the first one is the easiest to implement.

    Solution 1: Word 2010 (and 2007; possibly 2003?) has a built-in style called ‘TOC Heading’ (it may be hidden by default). It’s based on Heading 1 but doesn’t ever appear in the TOC because it doesn’t have a ‘heading’ outline level. Use that style instead. Modify it if you want.

    Solution 2: Create a new style that looks like the Heading 1 style (font, font size etc.), but that isn’t automatically part of the styles that the TOC picks up. You do this when you create the new style by making sure it has ‘Body Text’ as the outline level in the Paragraph dialog box. This is essentially the same as solution 1, but you’re creating your own style instead of using Word’s built-in style.


  15. Thanks so much, Rhonda! Solution 1 did the trick!

  16. Hi
    First of all thanks for this superb article. I got a problem in updating the TOC. While updating I want only the main headings to be updated but right now it gets updated along with the subheadings too and I need to manually delete them. Is there a solution wherein the TOC updates only the main headings ? Please let me know. Many thanks

  17. Hi

    when I update the table I want only the headings to get updated. But right now the subheadings are also getting added. Is there a way to fix this issue. Please let me know. Thanks

  18. Hi vgprad

    Everything in the TOC gets updated — you can’t pick and chose. However, you can set it so the TOC only displays 1 or 2 levels of headings, not 3 (default) or more. See this post: https://cybertext.wordpress.com/2012/09/19/word-add-more-levels-to-a-toc/ — instead of adding more levels, you change the setting to 1 to just get the Heading 1s reported in the TOC.


  19. Hello is there any way that you can update a TOC showing independent tracked changes as at present they are either shown as an insertion and/or deletion. I hope this makes sense but if for example – 1. United Kingdom – was then changed to 1. United States – I want to see a strike through on United Kingdom with United States shown as an insertion in the TOC.

  20. Hi Helly

    I don’t think there’s a way you can do that using the auto TOC.


  21. I have a couple of different questions. First, is there any way to actually see the toc codes? I have “show all” turned on, but the codes still cannot be seen.

    Second – When I create the table of contents, the first (and sometimes second) paragraph is included in the toc. I have a feeling there are some hidden toc or other codes that are causing this. Any suggestions for how to find these? (The original document was provided by the client.)

  22. Hi Linda

    You can check the codes used in compiling the TOC by putting your cursor in front of the first TOC entry (NOT inside an entry — it must be in front of the first one). Then right click and select Toggle Field Codes. Repeat to turn the field codes off again. (Note: ‘Show all’ only shows formatting marks, not field codes. To see ALL field codes in your doc, in Word 2010, go to File > Options > Advanced, scroll down about halfway and select the check box for ‘Show field codes instead of their values’. You will probably want to turn this off after you’ve checked!)

    As far as paragraphs getting included in the TOC, they likely had a Heading style applied to them and then were manually formatted to look like normal text. You need to apply a normal style to those paragraphs. See this blog post: https://cybertext.wordpress.com/2008/09/30/pictures-in-a-word-table-of-contents/#comment-230277


  23. Hi I haven’t had this issue before, but when I now open up documents on my computer the table of contents displays like this :
    {TOC \o “1-6” \h \z \u}
    …the full list of contents is not displayed. How do I get the full list of contents back on the document. I haven’t changed anything, so this must be a microsoft office 365 update or something.
    Please help as I have assignments that need to be in very soon.
    Thx in advance.

  24. Hi Ben

    It’s very simple — I expect you did a key combination that told Word to show field codes (the TOC is a field). To fix it, go to File > Options > Advanced. Scroll down to the ‘Show Document Content’ section, and uncheck the box for ‘Show field codes instead of their values’.

    That will sort it out for you. It’s nothing to do with Office 365 — it’s something that’s been in Word forever and is turned off by default.


  25. Here’s one for you then – Table of Contents (and List of Figures, List of Tables, etc.) all change to the same page number when I go to print the document.

    I have uploaded a video to Youtube (https://youtu.be/jkU8qxXX2RE) – if you don’t trust this link, simply search ‘TOC Glitch’ on Youtube and hopefully you’ll see my video of exactly what I mean.

    I really need a solution for this issue, not a work-around, an actual fix. If anyone can help I will be eternally grateful.

  26. Hi Keith

    I didn’t realise this was still an issue, as I haven’t seen it in a long time. I addressed it in a 2008 blog article (but first published it in 2006): https://cybertext.wordpress.com/2008/02/04/word-2003-page-2-everywhere-in-table-of-contents/.


  27. I have the same issue but the “solution” doesn’t solve it… (None of the prerequisites apply in my case either.)

  28. For anyone on MS Word 2016 for Mac, go to the Top of your TOC Press Option+F9,
    This will show you the field code Which after selecting to not show page numbers will look something like this.
    { TOC \o “1-2” \n } The \o and 1-2 means it’s using outline level 1 to 2, \n removes the page numbers.
    At this point the TOC doesn’t work you cant use it to navigate your book,
    To fix this add \h so it will look like { TOC \o “1-2” \n\h } press option+F9 again, right click and select update field.
    Your toc should be fully functional again without the page numbers.

  29. Hello,
    Even though I have managed to create a TOC for many documents before, I face a problem on a document I am working on now. Specifically when I try to create a TOC I only get a some text from the document instead of all the paragraphs and sub-paragraphs which are numbered and in bolt letters. Any suggestions?

  30. Hi Vassos

    You cannot create an automatic TOC without using styles. See this post for how: https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/ (Even though it’s for Word 2007, the same/similar steps apply in later versions of Word.)


  31. When updating my TOC in Word 2016, all the tables in the document lose their formatting. How can I correct this?

  32. Hi John

    That’s very odd behaviour, and not something I’ve ever seen before. Can you clarify exactly what loses its formatting — the table captions? the table text? borders and shading? or something else?


  33. Hi Rhonda – I’ve never seen that either. All formatting – borders, shading, lines, everything except the text and the placement in the columns and rows literally went “blank”. It was as if I made a table with white border lines and shadings. I decided that the file was corrupt because restarting my machine did not change the behavior. So I selected all, copied and pasted into a new word document, and that solved my problem. Thanks!

  34. Having the same problem with TOC. When I make changes and go to update the TOC all of the format of the text just changes to a basic font and size. No more italic subtitles. I have worked on the same document before using Windows 7 or one machine and Windows 10 on another. The problem only happens on the Windows 10 machine. Any suggestion. I figured an update or something happened. As I’ve worked on the document, updated my TOC and the italic font carried over to the TOC. Help, it is frustrating not to be able to work on the document at home.

  35. Your screen shots show a red exclamation point next to the Update option, which means your data are corrupted; yet, you don’t explain how to fix that and remove the exclamation point. A TOC can’t update correctly as long as that red exclamation is present.

  36. Hi Judy

    As far as I’m aware that red exclamation point it part of the icon’s design. You can check by going to File > Options > Customise Quick Access Toolbar, choosing commands from the References tab and scrolling down to the ‘Update’ icons — they all have the red exclamation point, and I can’t recall ever NOT seeing it. The icon still works fine and the TOC updates without issue.


  37. I have a table of contents with TOC1 and TOC3 formatting. I added the TOC3 formatting because it was missing. However, when I update the entire table, the TOC3 formatting “disappears” from the entries. I have to highlight them and click on the TOC3 formatting again. How do I ensure the TOC3 formatting stays when I update the entire table?

  38. Hi Diane

    When you say you ‘added the TOC3 formatting’, did you apply it manually or did you modify the TOC3 style? If you applied it manually, it will disappear the next time you update the TOC. If you modified the style, then it should hold.

    To modify the TOC3 style:
    1. Open the Styles pane (Ctrl+Alt+Shift+s).
    2. Hover over the TOC3 style to show the drop-down box icon, then click that icon.
    3. Select Modify.
    4. Change the settings either on the Modify Style window, or for more settings, click the Format button.
    5. Once changed, click OK to close all style windows.


  39. Using Word 10, using styles appropriately, updated a TOC (also tried deleting hte TOC and inserting the TOC from scratch) and I get extra characters in some of the headers on the TOC that are not in the document. For example, one of my headers in the document is “2. Purpose” and I get 2.9 on one line and then Purpose on a separate line in the TOC. Auto numbering is off within my document. Another header (in the same document) shows 8 on one line and a separate line shows Scope. Both link to the same header which, in the document, is clearly “8. Scope.” The 8 and the Scope are NOT on separate lines. Any solutions?

  40. With my TOC1 – the first letter is off to the right by itself in the line before it’s supposed to start

  41. Hi Denis

    That’s weird! The only thing I can think of to check is the tab setting for the TOC 1 style.


  42. Word 2013 flips to unresponsive when I update TOC in my document. I have to go to Task Manager to close the programme down. I was able to create my document with Headings 1&2,but as started populating it started to play up. Can you help?

  43. Hi Doug

    I haven’t encountered anything like that before. But the first things I’d try would be:
    * Make sure track changes is off before you update the TOC
    * Reinsert a new TOC — check how in the ‘Extras’ section of this blog post: https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/. Follow the instructions under ‘Insert your own TOC’ and ‘Add or remove a level from the TOC’
    * Try updating a different way — F9 is one option, but also try right-clicking and selecting ‘update field’, OR go to the References tab Table of Contents group then click Update Table (if asked, select the option to Update entire table and click OK).

    Other than that, I’m out of ideas.


  44. I have created an automatic table of contents, but only 3 of the 5 chapters are working correctly. I manually entered the page numbers for the 2 chapters, as well as the references and appendices. How to I get these to have automatic charateristics as the others?

  45. Hi S dot

    If you’ve tried some of the suggested solutions above, then the next thing I’d look at would be the style used for the headings that are missing from the TOC. My guess is that they aren’t using a Heading style. See this blog post for instructions for Word 2007 and later versions: https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/


  46. Hi, I have a TOC that updates, but when I save and open the document, all the page numbers become 3. This is Word 2016. Thanks in advance, Karen

  47. Hi Karen

    This behaviour has been happening for any years (see https://cybertext.wordpress.com/2008/02/04/word-2003-page-2-everywhere-in-table-of-contents/). The solution is to update the TOC again, choosing to ‘update entire table’. As to why it does it on opening the doc, try turning off ‘Update automatic links at open’ under File > Options > Advanced — the checkbox is near the end of that window.


  48. Thanks Rhonda! You really helped me with my TOC issues.

  49. There happens a space between the lines after updating tables of contents. And I could not make TOC into its original format.

  50. Hi Grace

    A space between the lines may be caused by too much space before/after in the Paragraph settings of the TOC 1, TOC 2, and TOC 3 styles — check and modify the style as necessary.

    I don’t understand what you mean by ‘its original format’. If you mean font etc., then that’s controlled by the TOC styles (see previous paragraph) and you’ll have to modify the styles.


  51. My name is Boakye

    1. In my TOC some of the first paragraphs, just after the headings or subheadings, have been included in the TOC . How do I remove those unwanted paragraphs from the table of content.?

    2. When I try to update the TOC , the whole content of the old original table still appears instead of the newly updated table. How do I solve this issue?

    3. What is the easiest way of doing TOC for large document ( more than 200 pages ) without going through all the pages to click on the headings or subheadings on each page one after the other.

  52. Hi Boakye

    First, I assume you’re creating/generating your TOC from the heading styles in your document. If you’ve added the TOC entries manually (i.e. NOT using the heading styles) then you can’t update it using the automated method.

    Now to your issues:
    1. The reason you’re getting some paragraphs included is because they have a heading style applied to them. Someone has then manually changed the font, font size etc. to what you use for body text, but hasn’t applied a body text paragraph style (e.g. Body Text, Normal). Apply a paragraph style to those paragraphs and the issue will go away next time you update the TOC. The cause and solution is the same if you get pictures in your TOC (see https://cybertext.wordpress.com/2008/09/30/pictures-in-a-word-table-of-contents/).

    2. I’m not sure why that’s happening if your TOC is an automated one. If it’s manual, I can see why it would happen, but not if it’s automated. The only other thing I can think of is that you have track changes on when you update it.

    3. I don’t understand what you’re trying to do or why you need to click on the headings/subheads. If you’re trying to create a TOC from heading styles, you don’t have to click on those headings at all (assuming they have a heading style already applied to them). Follow these instructions (which apply to Word 2007 and later versions): https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/


  53. I’m working with a Master Doc, creating a TOC that combines multiple documents. One of the 15 chapters is not clickable in the PDF. The rest are fine. Any clue why? Thank you.

  54. Hi, after updating my table of contents, it no longer has the function where I could click on any one of the headings and it will lead me to the right page.

    The document was given to me by a friend where the table of contents page was working. However, I edited the document and subsequently also had to change some of the headings within hence I had to update the table of contents but the TOC just stopped working after I updated it.

    I’m not sure why this is so and would really like to know how to fix it please.


  55. Hi Rachel

    In Word for Windows, as far as I know you can’t click on a TOC heading to go to that page (I believe you can do this on the Mac version). In Word for Windows, you have to hold down the Ctrl key and click the page number only — that should take you to the relevant place in the document.


  56. Page numbers are listed wrongly. From 1-6 and start afresh at 1

  57. Hi James

    Have you double checked that the page numbers in the footers are in one sequence? It’s possible that Section 1, for example, has 6 pages (1 to 6), then Section 2 starts its page numbering with 1 again.

    If they are in the correct sequence, then my only suggestion is to update the TOC again. There are several ways you can do this — put your cursor anywhere in the TOC then: right-click and select Update Field; press F9; or go to the References tab, then select Update Table (the one on the far left of the References tab).


  58. Hi,

    I’m working on a doc that requires use of a non-standard template. Until yesterday myTOC reflected required customizations. At one point I updated the TOC as I always do (ctrl-A, PF9, update all) and the TOC fonts were suddenly different. The document headings themselves are fine.

    The TOC includes the TOC1-5 styles where each is based on related Heading1-5 styles. However, only TOC1 is supposed to be bold; the remaining TOC styles are ‘not bold’. Since yesterday they’re suddenly all bold. I’ve deleted (directly & via ‘remove TOC’) & regenerated the TOC countless times. Inbetween I’ve updated TOC1-5 by modifying them within the Styles and/or via the References/Custom TOC/Modify option. I also disabled ‘automatic update’ on the TOC styles. The bold format returns every time. I finally removed all existing TOC styles from my normal.dotm, and re-added them from scratch – still makes no difference.

    When I toggle to field codes and turn on ‘Reveal formatting’ TOC1 & 2 hyperlink entries seemingly correctly display as bold & not bold. 2 examples:
    { Hyperlink \L “_Toc8310461” } => TOC1 – bold between brackets
    { Hyperlink \L “_Toc8310462” } => TOC2 – not-bold between brackets
    Once I toggle back to text, both are bold.

    I’m stumped at this point. Any thoughts as to what else I can do?
    Many thanks in advance,

  59. Hi, I found a way to force a resolution to my issue. It seems that the hyperlink
    style impacts the TOC styles in more ways than one. Details are in this article: https://wordmvp.com/FAQs/MacrosVBA/InterceptSavePrint.htm.

    So I intercepted the DocumentBeforeSave procedure and added the ‘reset’ macro described at the bottom of the article. That didn’t just remove the hyperlink character style that was indeed attached to the TOC styles, afterwards my formatting issues (bold/not bold) were also resolved. Of course every time I update the TOC, the all-bold-TOC issues reoccur until I save. I’m glad to have a work around, but am still quite mystified why this problem only manifested itself since yesterday.

    Just wanted to share this update.

  60. Thanks for sharing Britta.

    One other thing you could have tried was importing the TOC 1 to TOC x styles in from another template or document, PROVIDED you were using the standard names (you said yours were TOC1 [no space] etc. If so, that may not have worked unless you had another doc that used your non-standard TOC style name.)

    Also, if you put the cursor to the immediate left of the first TOC entry and then show the field codes, you’ll get the field codes for the TOC, not each individual hyperlink.

    Hmmm… I’m wondering if somehow you’ve based the other TOC styles on the TOC 1 style, and the bold has come through that way?

    Without seeing the doc, I’d only be guessing. But using the macro seems like using a sledge hammer for a tiny nail, and I’m sure there’s something simpler at play here.


  61. Please help, my table of contents is only picking from section 3.1 instead of 1.0.how do I update to capture all headings starting from the first.. Secondly

  62. Hi Bobo

    The first thing I’d check would be the styles applied to the earlier headings. If they don’t have Heading 1, 2 etc. applied to them, then they won’t get picked up.

    If you’re using styles other than the standard Heading 1, 2 etc. then you need to make sure those styles are included in the TOC settings. Go to this blog post and scroll down to the ‘Add or remove a level’ from a TOC — you need to make sure your named styles have a level 1, 2, 3 etc. next to them to get reported in the TOC: https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/


  63. Hello, I have an issue I cannot resolve. I have Tables and a Figures in my document. All are captioned properly (as far as I know and as I always do in all my other documents). However when I insert a Table of Tables it says “No table of figures entries found”, When I insert a Table of Figures, all of my tables and figure show up in the same Table.
    Table 4 1: Consoles Required for Test 6
    Table 4 2: Computer Programs Required for Test 7
    Table 4 3: Simulators/Stimulators Required for Test 7
    Table 4 4: Switch Alignment Required for Test 8
    Table 4 5: Test Equipment Required for Test 9
    Table 5 1: Equipment Configuration 10
    Table 5 2: Station Assignments 11
    Table 7 1: Test Steps 13
    Table 8 1: Shutting Down and Securing 15
    Figure 8 2: EXAMPLE – Figure Name 16
    Table 8 3: EXAMPLE – Table Name 16
    I want them to be separate
    Table of Tables
    Tables of Figures
    Any advice?
    Thanks in advance!

  64. I’m away from my computer for a few days, so can’t check this. However, I think that the field codes used aren’t correct. If you right click on a caption number, select toggle field codes, then see if the code is correctly stating a table for a table caption, and figure for a figure caption.

  65. I made a few manual changes to the TOC in a document. When printing the document, it asks whether to update the TOC (pages only or the entire TOC). Is there any way to turn off the update TOC dialog box when printing the document or limit it to update page numbers only? If the user updates the entire TOC, it won’t be wrong but it will appear different from my manual (and more beautiful) TOC format. Any ideas?

  66. Hi Lilli

    Manual changes to a TOC that’s based on headings will always update back to the words in those headings—to make the change ‘stick’ during an update, you have to change the words in the headings themselves, not in the TOC. However, if you’ve made manual changes that you really want to keep and changing the headings is not an option, you should look at your settings. In Word 365 for Windows, go to File > Options > Display and under the Printing subsection, uncheck the option to ‘Update fields before printing’. With luck, that should preserve your manually altered TOC.


  67. When I try to update the TOC, I get an error. When I update the TOC, the whole TOC shifts to the opposite side of the screen, i.e., letter starts from the left and moves to the right after I update the TOC. Is there some way to fix it?

  68. i’m running office 365. when i try to update my TOC i get an error message saying i don’t have a TOC. I have deleted the existing TOC, reinstalled a new TOC but it is the same outdated TOC i just deleted. I then “Update” the TOC again and get the same error message. this has been going on for weeks. Help!

  69. Hi Neil

    Without seeing the document it’s hard to figure out what’s going on here. However, a quick Google for the issue brought me to this page: https://answers.microsoft.com/en-us/msoffice/forum/all/when-i-try-to-update-a-toc-in-word-documents-i-get/a1c041d7-a1fa-4213-bed6-d866ce83fa48?page=1

    While the first part is about Word for Mac, about halfway down is a comment by Patrick#Fynn who has the same issue in Word. And the rest of the posts relate to how he solved it.


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