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Outlook: Delay the delivery of an email

March 26, 2012

Did you know that you can delay the delivery of an email so that it’s sent at a time and date of your choosing? Very handy if you have an announcement you want to make at a particular time/date, or if want to sit on your response for a while (though I strongly suggest you use the Drafts folder for that type of email!)

Here’s how in Outlook 2007 and 2010:

  1. Click New E-mail as you would for any new email message.
  2. On the new message window, you’ll see a custom ribbon specific to that email. Click the Options tab.

    Go to the Options tab on a new email message window

    Go to the Options tab on a new email message window

  3. Go to the More Options group, and click Delay Delivery.

    Click Delay Delivery in the More Options group

    Click Delay Delivery in the More Options group

  4. Complete the details on the Properties window, then click Close.

    Complete the time/date and other details

    Complete the time/date and other details

  5. Click Send as usual — the message will sit in your Outbox until the time/date you specified, when it will be sent.

While this is a handy feature, there are some issues with it. For details on those, see: http://office-watch.com/t/n.aspx?a=1681

[Links last checked March 2012]

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