Word 2007: Add Keep with Next to the toolbar

November 4, 2010

A Word feature I use quite often is the ‘Keep with next’ paragraph setting. Sure, I’ve applied it to styles such as heading styles, but sometimes I use it randomly to stop things splitting over a page in places where I don’t want them to split. For example, I’ll use it to make sure that a particular table row is kept with the following row, or that the introductory sentence to a bullet list is kept with the bullet item that follows it.

I use it often enough to want a shortcut for it — in Word 2007, it takes up to five clicks to get to it, turn it on, and exit the dialog box for the setting. And that’s for EVERY time I want to apply it. So I decided to add it to the Quick Access Toolbar (QAT) and create a keyboard shortcut for it (typically, you’d do one or the other, but I’ll show you both methods here). Here’s how…

Add Keep With Next to the QAT

  1. Click the drop-down arrow at the far right end of the Quick Access Toolbar (QAT).
  2. Select More Commands from the menu.
  3. In the Choose commands from drop-down field, select All Commands.
  4. Scroll down to the ‘P’ section, then select Para Keep With Next.
  5. Click Add (in the middle, between the two columns).
  6. Click OK.
  7. ‘Para Keep with next’ is added to your QAT, ready for you to use next time you need it.

NOTE: I tried to change the icon for this, but it seems you can’t do so in Word 2007! So you’re stuck with this large text button. See these sites for information about this:

Create a keyboard shortcut for Keep With Next

  1. Click the drop-down arrow at the far right end of the Quick Access Toolbar (QAT).
  2. Select More Commands from the menu.
  3. Click the Customize button (below the Choose Commands list).
  4. Scroll down the Categories list to almost the end, then select All Commands.
  5. Scroll down the Commands and select ParaKeepWithNext.
  6. Put your cursor in the Press new shortcut key field.
  7. Press the key combination you’d like to assign to this shortcut. (In this example, I’ve used Alt+P as all the usual suspects like Alt+K, Alt+Ctrl+K were already assigned to other standard Word commands).
  8. Click Assign.
  9. Click Close.

[Links last checked November 2010]


  1. Thank you!!! I review contracts and use this all the time.

  2. You are a lifesaver! Or at least a sanity-saver. Not just for this specific trick, but for showing me how to customize my document template in this version of Word.

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