Word: Set the Styles that users see in a templateAugust 12, 2009
Even if your template has lots of styles, you can specify just the ones you want the users of that template to see.
- Open the template in edit mode (right-click on the *.dot file and select Open).
- Display the Styles and Formatting task pane (Format > Styles and Formatting).
- At the bottom of the task pane, select Custom… from the Show drop-down list.
- On the Format Settings dialog box, clear the check boxes of the styles you don’t want to show, and select the check boxes of the styles you want the users to see.
- Click OK.
Note: This won’t prevent a savvy user from seeing the other styles if they access the Custom option and change the settings on the Format Settings dialog, but the average user won’t know they can do this and will assume that the styles you’ve set in the template are the only ones available to them.
- Open the template in edit mode (right-click on the *.dotx file and select Open).
- On the Home tab, go to the Styles group and click the Dialog Launcher to display the Styles pane.
- Click the Manage Styles icon at the bottom of the Styles pane to display the Manage Styles dialog box.
- Go to the Recommend tab.
- Click Select All.
- Click Hide.
- Now, select each style you want to show then click Show for each one. (Hint: Click and drag down the list to select a contiguous range of styles; Note: Some styles used for themes and tables [e.g. Light Shading] are always set to show even though they won’t appear in your modified Styles list.)
- Click OK. Only the styles you selected are now listed in the Styles pane AND the Styles group on the Home tab.
Again, a savvy user could turn on the hidden styles, but the average user won’t know how.
[Thanks to David G for helping me figure out the Word 2007 steps.]