Word: Cross-reference goes onto next pageMarch 24, 2009
Here’s a curly one! My client had a problem: a cross-reference to a bookmark for an Appendix was adding a page break within the body text. I’ve had these before — quite often just recreating the cross-reference will solve it. But not this time. So it was time to do some investigating…
First, I turned on the ‘show bookmarks’ option so I could see them all:
- Word 2003: Tools > Options > View tab, Show group, Bookmarks check box.
- Word 2007: Office button , click Word Options then Advanced on the left. Scroll down to the Show document content section, and select the Show bookmarks check box.
Next, I hunted down the bookmark for the Appendix that had its cross-reference going haywire.
This is what I expected to see — notice how the bookmarked text is surrounded by gray square brackets; this is how it should be:
However, that’s not what I saw. Instead I saw this:
Notice how the start of the bookmarked text (1) is just before the forced page break, and the end (2) is where it should be.
No wonder the page break was being dumped into the body of the document whenever a cross-reference for this appendix was inserted! It was being picked up with the text as Word (logically) understood it to be part of the text.
The solution was to select the correct text (i.e. WITHOUT the page break) and re-assign the AppendixD bookmark to it. Once I’d updated the document fields (Ctrl+A, then F9), everything worked fine!