Word: Run Format Painter with the keyboardJanuary 21, 2009
One of Word’s handy tools is Format Painter, which looks like this in the Word 2003 toolbar and in Word 2007’s Clipboard group on the Home tab. It’s a tool I use often, but sometimes it’s a nuisance to continually click in the text that has the formatting I want to copy, move the pointer to the top of the window to click the icon, then move it back down to click in some other text to apply the same formatting, repeat…
So it was with delight that I read that there’s a keyboard shortcut for Format Painter that works the same in both Word 2003 and Word 2007:
- Click in the text with the formatting you want to apply.
- Press Ctrl+Shift+C to copy the formatting (make sure you include the Shift as Ctrl+C only copies the text).
- Click in the text to which you want to apply the formatting.
- Press Crtl+Shift+V. You can press this key combination as many times as you like while the document is open — it retains the copied formatting until you do step 2 again.
(I found out about this gem on the Microsoft Office Word Team’s Blog.)