Word: Bookmark cross-reference formattingDecember 22, 2008
Lately I’ve been working with a colleague on some long documents with lots of Appendices etc. We’ve been using Word’s Bookmark feature to select the first part of the appendix title (e.g. ‘Appendix B’) and add it as a bookmark (‘AppendixB’).
When we need to cross-reference the appendix in the main text, we select the name from the list of bookmarks and insert it. Most times the cross-reference goes in as it should—formatted the same as the surrounding text.
But on the odd occasion and for no apparent reason, the cross-reference decides to display the formatting of the original appendix heading. I’ve put two of these suckers into the same sentence—one will go in OK and take the formatting of the surrounding sentence; the other displays in the formatting of the appendix heading (all caps and 14 pt bold!).
I’ve checked and double-checked the Edit Field and Toggle Field Code options to see if there’s anything different between the two. Nope. They are exactly the same. If I manually format the incorrect one, when I update the fields using F9, it goes back to 14 pt bold all caps. Grrrrr…
So today I’d had enough! I found out how to fix it, and I’m hoping this fix will hold for all future field code updates (it’s held the few times I’ve updated the doc today, so here’s hoping…)
Here’s what you do in Word 2003 (Word 2007 and 2010 should be similar once you get to the Field window):
- Right-click on the cross-reference text.
- Select Edit Field.
- On the Field window, click the Field Codes button (lower left).
- Add a space after the \h part, then type \* charformat
- Make sure that the Preserve formatting during updates check box is clear.
- Click OK.
You could add this \* charformat part into the toggled field code instead, but there’s more chance of making a mistake.
(I found the answer here: http://tinyurl.com/67oabt [Lockergnome site])
- Unbolded caption numbers: https://cybertext.wordpress.com/2010/08/02/word-unbolded-caption-numbers/
- Remove formatting from cross-references: https://cybertext.wordpress.com/2010/03/12/word-remove-formatting-from-cross-references/
[Links last checked February 2012]