Acrobat 9 and Word: Outline numbering

September 12, 2008

There’s a trick to getting the numbers to display for an outline numbered Word document in Acrobat 9. I found the answer buried in the Adobe Forums:

This is what you have to do:

  1. Create a bookmark in the Word document (I put mine at the end and linked to anything on the Insert Bookmark list, but it doesn’t matter where you insert it).
  2. Save the Word document.
  3. Set your Acrobat Preferences for Word to Convert Bookmarks.
  4. Create the PDF.
  5. Check the Bookmarks—all your topics should now have their outline numbers! Yay!
  6. Go to the end of the outlined numbered list where you’ll find the Word Bookmarks list.
  7. Right-click on the Word Bookmarks list and delete it.
  8. Save your PDF.

Now to solve the problem of why a default font like Arial Bold does NOT display in the PDF… [grumble, grumble, grumble] Well, I didn’t solve the font issue, but I worked around it. The font was set to Arial Bold, with a Bold attribute, so I changed the font to Arial with a Bold attribute, figuring that maybe Acrobat was hung up on a bolded Bold!

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