Need to email to some addresses in plain text?

September 2, 2008

Many older listservs (email discussion lists) don’t deal well with HTML or Word formatting readily available in mail programs such as Microsoft Outlook.

You can set all your mail to be sent out as plain text, but what if you like HTML email and only a few lists require plain text? Well, you can have the best of both worlds by specifying that certain recipients (your list’s posting address, for example) only get plain text.

Outlook 2002/2003

  1. Open the Contact ‘card’ for the list’s address (or person), then double-click on the email address to open the Email Properties window.
  2. Select Send Plain Text Only from the Internet Format drop-down list, then click OK.
  3. Save the contact details.

Outlook 2010

  1. Open the Contact ‘card’ for the list’s address (or person).
  2. Right-click on the email address.
  3. Click the drop-down arrow for the More options icon (see screen shot below).
  4. Select Outlook Properties.
  5. In the Internet format field, select Send Plain Text only.
  6. Click OK to close the E-mail Properties window.
  7. Click Save and Close to close the contact card.


From now on, whenever you send an email to this address, it will be sent in plain text.

[This article was first published in the December 2005 CyberText Newsletter; updated for Outlook 2010 in March 2014]

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: