Outlook 2003: How do I hide the list of email recipients?July 11, 2008
When you send out the same email message to numerous people, you usually don’t want everyone to see who else has received it, and you may even be contravening the current privacy laws in Australia. At the very least, you would be in breach of common courtesy if you haven’t asked permission of all those on the list to post their email addresses to everyone else.
So how do you hide everyone’s address? By using the BCC field (BCC = Blind Carbon Copy—and who is old enough to remember a real carbon copy?).
These instructions are for Outlook 2003, but most email clients have something similar—check their online help for BCC.
- Click New to open a new email message.
- If the Bcc button isn’t displayed underneath the To and Cc (Carbon Copy) buttons, select View > Bcc Field from the menu.
- Either enter the address directly in to the Bcc field, or click the Bcc button to open the Select Names window. On that window, select all the email addresses to send your message to, click the Bcc -> button at the bottom of the window, then click OK. The addresses will be listed in the BCC field.
- Complete and send your email as you normally would.
When you click Send, the emails will be sent WITHOUT any recipient address information displayed.
[This article was first published in the June 2002 CyberText Newsletter; steps last checked January 2008]