Word: AutocorrectJuly 4, 2008
As you may know, Word has a list of common errors that it will automatically correct as you go – ‘hte’ becomes ‘the’, and so on. You can also set new auto corrections as you’re going through a spellcheck, so that future instances of regularly mis-typed words get correctly automatically by Word.
What you may not know is that you can use Word’s Autocorrect feature to save a lot of keystrokes on constantly-repeated words, such as ‘documentation’, ‘Microsoft’, your product’s name, and so on. In this example, you’ll create an autocorrect entry for ‘administration’, a 14-character word that I often type incorrectly (fingers and brain not working in synch!).
- Open the AutoCorrect Options:
* Word 2003: From the menu, select Tools > AutoCorrect Options.
* Word 2007: Click the large Microsoft button in the top left, click Word Options, click Proofing, then click the AutoCorrect Options button in the AutoCorrect options section.
- About midway down the AutoCorrect tab, there are two boxes: Replace and With.
- In the With box on the right, type administration.
- In the Replace box on the left, type axx. (Don’t type a real word—it needs to be one that is not used anywhere else.)
- Click Add, then click OK.
- In the document, type axx and press the spacebar (or TAB key or ENTER key)—instant word!
You can set up as many autocorrect entries as you want—you’ll have to remember them, so only set up entries for words that you constantly use, such as your company’s name, or words that you regularly have to correct.
[This article was first published in the June 2003 CyberText Newsletter; steps last checked and updated for Word 2007, 21 August 2008]