Printing an Outlook address book or phone listFebruary 3, 2008
Adapted from an OfficeWatch article by Phil Young, Dec 2005 (http://www.office-watch.com/t/n.aspx?articleid=252):
I needed to print an address book or phone directory based on my Contacts in Outlook 2003. I wanted a booklet that was folded in half and stapled along the spine, using standard paper.
Outlook 2003 had more printing options than I expected. After some experimentation I found the solution that met my needs perfectly.
I selected the Contacts list then File > Print. I chose the Medium Booklet Style printing option, then looked at the Page Setup options. On the Paper tab I chose the 1/2-sheet booklet option and Portrait orientation.
Other options are worth experimenting with, including the font size, whether you want ‘blank forms at end’ or ‘contact index on side’ (I unchecked both options). Print Preview gave me a simple way to check the effect of the various settings quickly and without wasting paper.
Printing on both sides of the paper required two passes, firstly printing only the Odd pages, then sending the paper through again to print only the Even pages. A printer with a duplex option would make it much easier.
The result is an attractive booklet that can be folded and stapled along the spine.
[This article was first published in the March 2006 CyberText Newsletter]