Word 2010: Differences with Word 2007February 17, 2011
I’ve since used Word 2010 some more, and have jotted down some of the differences between it and Word 2007, as well as some other new features I found (some of which are the subject of separate blog posts).
Except for the File, Word Options and Help sections, I’ve arranged these according to the order on the Ribbon.
- Yes! Thank you, Microsoft, for the return of the File option.
- File options are clear and easy to use. Some excellent user assistance is available with each option, particularly the Print and Save and Send options.
- Document information is useful.
- Finding your own templates is much harder as they are stashed away under a single My Templates icon.
- General: Name change — it was called Popular in Word 2007.
- Proofing: Spanish modes added.
- Language: This is a new category; I haven’t checked it out fully yet.
- Advanced > Image Size and Quality is a new section.
- Advanced > Display has new option for disabling hardware graphics acceleration.
- Advanced > Print has a new option for allowing fields containing tracked changes to update before printing. I haven’t tested this out yet, so I’m not exactly sure what it does or how it works, but if it saves me having to run a macro to accept all tracked field changes, that would be good.
- Advanced > General: The Service Options button, which I never used, has gone. Was it replaced by the File > Save and Send options for Sharepoint Connectivity?
- Advanced: I noticed that all the Smart Tag options were now gone, but I don’t know if they’ve been moved somewhere else (I couldn’t find them), or if Smart Tags have gone the way of the dodo. I checked the Help, but I couldn’t see any mention of Smart Tags.
- Advanced > Resources category is no longer available in Word 2010. It seems that much of what was here in Word 2007 is now under File > Help in Word 2010.
- Customize Ribbon: New. Can now customize the ribbon to some extent.
- Clicking the Help icon on the far right, displayed a single Help pane. Help wants to connect and show results from the internet unless you explicitly tell it to show help from just your computer. I’ve expressed my dissatisfaction with this default connected Help before, but it was in reference to Adobe’s Community Help. Microsoft is as bad. The problem with connected Help is that you usually get TOO much information that’s not necessarily related to what you want to know. It becomes overwhelming. And it’s a right pain for those on slow download speeds and/or capped internet plans.
- There is a Table of Contents, but you have to click the little book icon on the Help’s toolbar to show it — it’s not displayed by default.
- There’s NO index! I really miss having an index as it provided another entrance into the Help. Full text search has its place but it’s no substitute for an index. Indexes have synonyms and cross references, which are missing from a full text search.
- Font group: Text Effects icon now available here (also accessible from the Font dialog box).
- Font group: Gradients is now an option under the Font Color icon.
- Font group: New toolbar icon for Change Case (though personally, I’ll still use Shift+F3).
- Font dialog box > Advanced tab: More options for OpenType features, such as ligatures.
- Font dialog box > Advanced tab: The Text Effects button is where you can now find font features like the Word 2007 Emboss, Engrave, Shadow and Outline.
- Styles group: Change Styles icon: New Paragraph Spacing option.
- Editing group: New Select > Selection Pane for Selection and Visibility for dealing with overlapping objects on a page (e.g. bring text boxes forward or back).
- Illustrations group: New Screenshot option.
- Picture: Many more options on the Adjust tab once you’ve inserted an image, including removing the background (very cool!), many more correction options (and more clearly displayed), and artistic effects.
- Picture: More options on the Format tab once you’ve inserted an image, including adding Alt text under Picture Layout.
- SmartArt has more ‘smart’ tools. (see also: http://cybertext.wordpress.com/2011/02/16/word-2010-step-by-step-smartart/)
- Quick Parts: Auto Text is now an option on the drop-down menu, instead of only being available once you’d clicked Building Blocks. Auto Text is still in Building Blocks — they’ve just made it a little easier to find.
Page Layout tab
- More themes.
- Language Preferences takes you to the new Language category in Word Options.
- Navigation Pane is new. It replaces the old Document Map and combines features of Document Map, Outline View and Search. Very useful for navigating large documents.
- Macro Security: More options/settings in the Trust Center.
- New button for managing Add-ins.
- New Check Box button in the Control group.
- Specific Restrict Editing toolbar icon (in Word 2007, this was hidden under the Protect Document icon)
- Overall, there are a LOT more connection options to resources on Office.com in many of the drop-down menus.
- File Location dialog box has not been touched. The box still cannot be resized, and nor can the columns displayed in the box be resized, sorted, or moved. The only way you can see a full file path is to select it and click Modify. This dialog box has been painful to use for many years and still has not been changed in Word 2010. The File Locations dialog is found through Word Options > Advanced > General.
- Cross-references dialog box has not been touched. I’ve blogged about the limitations of this dialog box before, so I won’t repeat them here.
- Word 2010: First impressions: http://cybertext.wordpress.com/2010/11/08/word-2010-first-impressions/
- Word 2010: Videos of new features: http://cybertext.wordpress.com/2011/01/04/word-2010-videos-of-new-features/
- And from Microsoft, the techie things that have changed: http://technet.microsoft.com/en-us/library/cc179199.aspx
- Microsoft Word 2012 Product Guide: http://download.microsoft.com/download/2/6/2/26253C22-D8EC-4230-A3ED-E2DEED9E8EBE/Microsoft%20Word%202010%20Product%20Guide_Final.pdf