Word: Link to a place in another document
July 27, 2010You can link from one Word document (doc A) to a particular place in another Word document (doc B) using Bookmarks.
NOTE: I would expect that if you moved the documents from their saved and linked locations, the links will break.
The steps and screens for Word 2003 and 2007 are almost exactly the same; the screen shots in these steps are from Word 2003.
Create a bookmark at the specific location in document B
- Open document B (the document you want to link to) and go to the place where you want the link in document A to point to.
- Insert a bookmark at that place in document B, giving it a meaningful name (make sure there are no spaces or punctuation in the name):
- Word 2003: Insert > Bookmark
- Word 2007: Insert tab > Links group > Bookmark button
Create the link in document A
- Open document A and select the text where you want to insert the link to document B.
- Insert a hyperlink:
- Word 2003: Insert > Hyperlink
- Word 2007: Insert tab > Links group > Hyperlink button
- On the Insert Hyperlink window, make sure Existing File or Web Page is selected on the left (1 in the screen shot).
- Check the Text to display to make sure it has the word you want as the link text (2).
- Using the Look in field and its drop-down arrow (3), navigate to the folder where document B is located.
- Select document B (4).
- Click Bookmark (5).
- Select the named bookmark from the list, then click OK.
- The bookmark is added to the file address.
- Click OK again to close the Insert Hyperlink window. Your selected text is now a link to the other document.
Related posts:
- Deleting a bookmark: http://cybertext.wordpress.com/2009/10/20/word-deleting-a-bookmark/
- Removing a link: http://cybertext.wordpress.com/2010/07/08/word-remove-a-link/
[Links last checked July 2010]
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[...] document doesn’t use them, then they shouldn’t be available for selection. If I want to reference something in another document, then I can’t do it via this dialog box [...]
This is great when using word inside of a presentation. For what you ask? Plotting math graphs are easy if you know what you are doing with the grid; it’s great to show powerful corporate graphs through Word’s grid.